24th November - Notes
NOTES OF THE PARISH COUNCIL MEETING
HELD AT 7 PM ON WEDNESDAY 24th NOVEMBER 2021 at THE VILLAGE HALL
PRESENT: Cllr Mr C Davie - Chair
Cllr Mrs Chatterton-Crane,
Cllr Ms Rose, Cllr Mrs Spence & Cllr Walton.
Cllr Eyre (ELDC)
The Clerk
6 members of the public
Public Participation Session
1 Apologies for absence
Cllr Mrs Elliot Cllr Inkley, these apologises were unanimously accepted.
2 Declarations of Interest
None
4. Notes of the meeting held on Wednesday 29th September 2021 to be approved as Minutes
Proposed Cllr Walton seconded Cllr Mrs Chatterton-Crane & unanimously agreed that the minutes should be signed.
5. Clerks Report
a) Letter sent to Victoria Atkins MP & Andy Gutherson LCC in support of the Orby Relief Road, being part of the coastal route planning. Replies sent out to Councillors.
b) Letter received from Highways concerning the offer of horse signs within the Village which were offered in error
Both letters were read out to all present.
6.Finance
a) Payments to be made
Salary October & November £ 253.60
LALC (Training) £108.00 including £18.00 reclaimable VAT
Clarks Clerical Service (half yearly audit) £50.00
It was unanimously agreed that these payments should be made.
b) Balance of accounts £7939.03
Noted
c) Auditor’s report
The report was read out by the Chairman
d) To discuss budget & Precept
Paperwork was sent to Councillors before the meeting and was also handed out to residents at the meeting.
After discussion it was proposed by Cllr Walton and unanimously agreed that the precept should remain at the same level as the previous year by reducing the reserve. A precept claim of £2765 will be made.
7. Planning
a Decisions
N/134/00775/20
Section 73 application in relation to condition no. 1 (holiday occupancy - to allow extended holiday season) and condition no. 3 (touring caravan area - to remove touring caravan area) as imposed on planning permission reference N/134/03228/08 which was to vary condition no. 2 (holiday occupancy) as imposed on planning permission ref no. S/134/1335/94 which was for Change of use of land to use as a site for 30no. touring caravans, and to use one caravan as site office and store, erection of a toilet block, construction of site road and alterations to existing vehicular and pedestrian access. HERONS MEAD CARAVAN PARK, MARSH LANE, ORBY, SKEGNESS, PE24 5JA
NO COMMENT
To Appeal
S/023/01531/21
Planning Permission - Siting of 31no. additional static caravans and resiting of 34no. existing static caravans each with associated decking, sheds and low-level lighting, construction of internal access roads and excavation of land to form a pond (works started).
CATCHWATER MEADOWS, ORBY ROAD, BURGH LE MARSH
NO OBSERVATIONS
FULL PLANNING GRANTED
b) Submitted
N/134/01735/21
Planning Permission - Change of use, conversion of and alterations to the existing canteen/eating area, games room and fitness suite to provide a cafe and change of use, conversion of and alterations to the existing office building to provide offices, a reception and shop
ORBY OPPORTUNITIES CENTRE, GUNBY ROAD, ORBY, SPILSBY, PE23 5SW
Cllr Mrs. Elliott declared an interest
OBJECT WITH COMMENTS
N/134/01735/21
Planning Permission - Change of use, conversion of and alterations to the existing canteen/eating area, games room and fitness suite to provide a cafe and change of use, conversion of and alterations to the existing office building to provide offices, a reception and shop
ORBY OPPORTUNITIES CENTRE, GUNBY ROAD, ORBY, SPILSBY, PE23 5SW
OBJECT WITH COMMENTS
Cllr Mrs. Elliot declared an interest
OBJECT WITH COMMENTS
c) S/002/01844/21
Planning Permission - Change of use of land for the siting of 490no. static caravans, erection of a reception building, erection of an assembly hall/leisure building, provision of a waste area, excavation of land to form a pond, construction of a vehicular access, pedestrian access, and internal access roads with associated carparking and landscaping.
LAND SOUTH OF MILL ROAD, ADDLETHORPE
Although the Parish Council were not consulted on this application it was unanimously agreed that the Council believe that the construction would have am adverse effect on Orby, it was therefore agreed to OBJECT, the Clerk will draft a response and circulate it to the Councillors, before submitting
8. Social Media/ Facebook -Cllr Mrs. Rose
a) To adopt the Social Media Policy – sent to Councillors before the meeting
It was agreed to defer the adoption of this policy until the next meeting as a new Code of conduct is to be introduced,
b) To discuss the way forward with a Council Face book page.
To carry forward to the next meeting
9. Policies & Procedures
a) To Adopt the following Policies – sent to Councillors before the meeting
Data Protection
Data Breach
Records Retention
Subject Access Request
It was unanimously agreed that these policies should be adopted
b) To discuss the updating and adoption of the following
Co Option
Financial Regulations
Public Participation
Publication scheme
Standing Orders
Cllr Mrs Chatterton-Crane agreed to continue updating these policies
10 Speed watch – Cllr Mrs. Chatterton-Crane
It was unanimously agreed that the Village should go ahead with the speed gun project. Cllr Mrs Chatterton- Crane will head the project, the Clerk will arrange training through the Road Safety Partnership.
11 Highways
a) Signage
b) Pavements
It was agreed that the Parish Council should invite Highways to visit the Village before Christmas to discuss outstanding issues
12 Replacement of Village Bench – removed by Cllr Walton
It was unanimously agreed that arrangements should be made to replace the bench.
13 Agenda Items for the next meeting
To Adopt the Social Media Policy, and discuss the way forward with a Facebook page
Next Meeting
2nd February 2022
Meeting Closed at 8.30